Here’s a clean Texas Tenant Selection Criteria & Required Disclosures document you can post on your website or use as a PDF handout for applicants. I wrote it in plain English so it’s easy to read, while still covering the major Texas legal requirements (including the Texas Property Code notice requirement that applicants be told about screening criteria before paying an application fee).

 
TENANT SELECTION CRITERIA
Justin Henry Real Estate Advisors Property Management
Effective Date: June 25, 2026

At Justin Henry Real Estate Advisors, we are committed to fair and consistent tenant screening. All applicants are evaluated using the same objective criteria in compliance with the Texas Real Estate Commission, U.S. Department of Housing and Urban Development, and applicable Fair Housing laws.

PLEASE READ THIS BEFORE SUBMITTING AN APPLICATION OR PAYING ANY APPLICATION FEES.

Submitting an application does not guarantee approval or lease placement.

 
Fair Housing Notice
We fully comply with the U.S. Department of Housing and Urban Development Fair Housing Act and do not discriminate based on:

Race
Color
Religion
Sex
National origin
Disability
Familial status
Any other protected class under federal, state, or local law
All applicants are evaluated using consistent screening standards.

 
General Application Requirements
Each person age 18 or older who will occupy the property must:

Complete a separate application
Pay the required application fee (if applicable)
Provide valid government-issued photo ID
Consent to screening and verification
Incomplete applications may be delayed or denied.

 
Income Requirements
Applicants must demonstrate stable, verifiable income.

Standard Requirement
Combined gross monthly household income should generally be at least:

3x Monthly Rent
Example:
If rent = $2,500/month
Required gross income = $7,500/month

Acceptable proof of income may include:

Recent pay stubs
W-2 / tax returns
Bank statements
Offer letters
Retirement income
Self-employment records
Government benefits
Self-employed applicants may be required to provide additional documentation.

 
Employment Verification
Applicants should have:

Stable employment history
OR
Reliable recurring income source
We may verify:

Employer
Position
Income
Length of employment
Recent job changes are not automatic denials but may require additional review.

 
Credit Criteria
A credit report may be obtained.

We evaluate:

Overall credit history
Payment patterns
Debt obligations
Collections
Charge-offs
Late payments
Bankruptcies
Judgments
Possible Reasons for Denial or Conditional Approval
Excessive unpaid collections
Utility collections
Prior housing-related debt
Repeated late payments
Open judgments
Recent bankruptcies without re-established credit
Low credit scores do not automatically result in denial, but may require:

Higher security deposit
Qualified guarantor/co-signer
Additional risk review
 
Rental History
Applicants should have satisfactory rental or mortgage history.

We may verify:

Payment history
Lease compliance
Property care
Complaints
Damage history
Lease violations
Automatic Concerns
Applications may be denied for:

Prior eviction filings
Unpaid landlord balances
Repeated late rent
Lease violations
Property damage beyond normal wear
 
Criminal Background Screening
A criminal background check may be conducted where permitted by law.

We may consider:

Nature of offense
Severity
Recency
Relevance to resident safety or property risk
Criminal history does not automatically disqualify an applicant.

Potential disqualifying factors may include recent or serious:

Violent crimes
Sexual offenses
Property crimes
Fraud
Drug trafficking
Crimes involving weapons
Each application may be reviewed individually.

 
Eviction History
Applications may be denied for:

Prior eviction judgments
Outstanding landlord debt
Active eviction proceedings
Older evictions with documented resolution may be reviewed case-by-case.

 
Occupancy Standards
Occupancy is based on:

Property size
Bedroom count
Local housing guidelines
Safety considerations
Typical guideline:

2 persons per bedroom, subject to reasonable exceptions.

 
Pets
Pets may be allowed only with owner approval.

Pet approval may depend on:

Breed
Size
Age
Number of pets
Vaccination records
Behavioral history
Additional fees may apply:

Non-refundable pet fee
Pet deposit
Monthly pet rent
Restricted Animals
Some breeds or animals may be restricted based on:

Insurance guidelines
Property owner restrictions
Safety concerns
Service animals and assistance animals are handled in accordance with applicable law.

 
Smoking Policy
Unless otherwise stated in writing:

Smoking is prohibited inside the property.
This includes:

Cigarettes
Cigars
Vaping
Marijuana
Any smoke-producing substances
Cleaning or damage costs caused by smoking may be charged to the tenant.

 
Guarantors / Co-Signers
A guarantor may be accepted in certain situations, including:

Limited credit history
First-time renters
Insufficient income
Guarantors must generally meet stronger financial criteria.

 
Application Processing
Applications are generally processed in:

1–3 business days, though timing may vary.

Approval depends on:

Complete documentation
Verification response times
Property owner approval
 
Application Fees / Texas Notice
Under Texas Legislature Texas Property Code, applicants are notified before paying any application fee that screening criteria include factors such as:

Criminal history
Previous rental history
Current income
Credit history
Failure to provide accurate information
If you do not meet these general criteria, you should not submit an application or pay any fees, as fees may be non-refundable except where required by law.

 
Accuracy of Information
Providing false, misleading, or incomplete information may result in:

Immediate denial
Lease termination
Loss of deposit
Application cancellation
 
Final Disclaimer
Meeting the above criteria does not guarantee approval.

Property owners may consider the full application and overall risk profile before making a final decision.

Screening standards may vary slightly by property based on owner requirements, insurance restrictions, HOA rules, or other lawful factors.

 
Questions?
Contact:

Justin Henry Real Estate Advisors
26875 US-380 #112
Aubrey, TX 76227
Website: www.justinHenryHomes.com